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Guidelines and Responsibilities for Poster Presentations

Student Responsibilities

Presenters are to:

  • Submit a complete application (including the Abstract) by the extended deadline: Saturday, January 31st, 2015
  • Prepare the poster and presentation.
  • Put up their poster during the set-up period on the afternoon of Wednesday, April 1st, 2015. Posters can also be delivered to the GSG office at the Graduate School no later than Wednesday, April 1st at noon.
  • Be in attendance during the judging of your poster group.
  • Be with their poster as much as possible outside of the judging period.
  • Ensure the “poster” consists of a one panel display measuring no larger than 48” wide by 36” high. Posters consisting of multiple panels or that exceed the maximum dimensions cannot be displayed.
  • Bring stick pins, staples, tape, etc. to attach their poster materials to the supporting partitions.
  • Posters should be left on site so that they may be displayed during the Friday night Gala.

Faculty Sponsors

The faculty sponsors should verify that the proposed project:

  • Qualifies as research as defined by the faculty sponsor’s discipline.
  • Could be ready for presentation at the GradExpo.
  • Has followed the appropriate ethical guidelines.
  • Provide guidance to their student(s) about presenting a project.

This would include feedback and recommendations about:

  • The written abstract
  • The type of presentation
  • The accepted format for a poster presentation.
  • Has a well written abstract prior to submission as it will appear in the Program Proceedings.


Poster Tips:

  • Aim to impress the viewing audience. Try to capture their attention within 60 seconds.
  • Make sure that there is a connection between the title and content
  • Posters are a visual medium. Important to the design are the following:
    • Overall appearance is important crisp, clean and pleasing to the eye. Don’t feel obligated to use all the space
    • Maintain a balance of Text and Graphics
    • Text size – font size and style
    • White space – avoid clutter
    • Organize to flow – easy to follows
    • Author Identification
    • Include a Research Objective
    • Main Points should be on-and to-the point
    • Summary useful for a quick glance
    • Cite References


  • Your poster will consist of a combination of headings, text, illustrations, charts, and diagrams. The amount of each will vary depending on your research topic.
  • Outline everything you would like to include on your poster.
  • Next create a model on paper with all the different sections included. Be sure to include Headings -Introduction, Methods, Results, Recommendations, and Conclusions.
  • The viewers of your poster will be educated, but not necessarily in your field. Avoid the use of jargon or acronyms specific to the research.

We will try to negotiate a discount rate for printing your poster. More information to come.

UPDATED February 1st, 2015