2011 Grad Expo Logo

Guidelines and Responsibilities for Poster Presentations

Student Responsibilities

Presenters are to:

  • Submit a complete application (including the Abstract) along with a GradExpo 2014 RegistrationForm
  • Identify their faculty advisor.
  • Submit a complete application (including the Abstract) by the deadline: 4:30 pm Wednesday, March 19, 2014
  • Prepare the poster and presentation.
  • Put up their poster during the set-up period immediately before their scheduled presentation time. Those who do not, will not be allowed to present their poster.
  • Be in attendance during the judging of your poster group.
  • Be with their poster as much as possible outside of the judging period.
  • Ensure the “poster” consists of a one panel display measuring no larger than 48” wide by 36” high. Posters consisting of multiple panels or that exceed the maximum dimensions cannot be displayed.
  • Bring stick pins, staples, tape, etc. to attach their poster materials to the supporting partitions.
  • Posters must be taken down by the presenter following their judging session, but should be left on site (in a storage area indicated) so that award winners may be displayed during the Friday night Gala.

Faculty Sponsors

The faculty sponsors should verify that the proposed project:

  • Qualifies as research as defined by the faculty sponsor’s discipline.
  • Could be ready for presentation at the GradExpo.
  • Has followed the appropriate ethical guidelines.
  • Provide guidance to their student(s) about presenting a project. This would include

feedback and recommendations about:

  • The written abstract
  • The type of presentation
  • The accepted format for a poster presentation.
  • Has a well written abstract prior to submission as it will appear in the Program Proceedings.

General Information

  • Posters for the GradExpo are eligible for a printing coupon from Printing and Mailing services.  The group will provide technical support and an additional 10% off the printing costs if printed before March 25, 2014.   We are currently looking into working with the  Collaborative Media Lab (check back for more details).    If you utilize any campus service the GSG/GradExpo Logo must appear on the poster.  For more information about poster printing coupons, please contact Robin Arnold, Expo Chair on FirstClass at
  • It is suggested that you compose your poster as a PowerPoint and save it and a PDF. This ensures ease of creating and that all of your fonts will be maintained when printing.
  • Please submit a completed application to: by Wednesday, March 12, 2014.


General Poster Design Advice:

Note that the GSG has planned upcoming workshops on February 21st to assist you with poster creation. See the calendar below right for more information.

Poster Advice for Specific Disciplines:

Poster Design Software:

Poster Templates:

Poster Tips:

  • Aim to impress the viewing audience. Try to capture their attention within 60 seconds.
  • Make sure that there is a connection between the title and content
  • Posters are a visual medium. Important to the design are the following:
    • Overall appearance is important crisp, clean and pleasing to the eye. Don’t feel obligated to use all the space
    • Maintain a balance of Text and Graphics
    • Text size – font size and style
    • White space – avoid clutter
    • Organize to flow – easy to follows
    • Author Identification
    • Include a Research Objective
    • Main Points should be on-and to-the point
    • Summary useful for a quick glance
    • Cite References


  • Your poster will consist of a combination of headings, text, illustrations, charts, and diagrams. The amount of each will vary depending on your research topic.
  • Outline everything you would like to include on your poster.
  • Next create a model on paper with all the different sections included. Be sure to include Headings -Introduction, Methods, Results, Recommendations, and Conclusions.
  • The viewers of your poster will be educated, but not necessarily in your field. Avoid the use of jargon or acronyms specific to the research.