Clubs and Organizations

Clubs and Organizations

The deadline for grant applications for Academic Year (AY) 2014-2015 is 4:00 pm on February 7th, 2014.


Funding applications for the academic year will now be accepted in the spring semester preceding that academic year. This is an effort to make sure that clubs and organizations have funding at the start of each school year. This means that funding decisions will be made in the spring  of 2014 for the 2014-2015 academic year. The funds, however, will not be disbursed until the beginning of the Fall 2014 semester once clubs have reported on their previous use of funds.

If your club or organization did not receive funding in the Fall of 2013, you may submit two applications:

- Spring 2014 for a maximum of $300
- AY 2014-15 for a maximum of $600

Funding requests must clearly state how funds will be used to facilitate and encourage educational, professional, and research activities of graduate students. The name of the representative of your department is listed on our Representatives page. For specific instructions on preparing your grant, please review the following document: Clubs and Organizations Grant Application Instructions.

To fill out the Spring and AY Clubs and Organizations Online Grant Applications, please CLICK HERE. SUBMIT APPLICATIONS FOR EACH CYCLE SEPARATELY.


To submit a funding request, clubs and organizations must be recognized by GSG. If your club or organization would like to be recognized please complete, print and send an Application for Recognition no later than 4:00 pm, January 31, 2014.

Send applications to:
GSG Grants Officer
University of Maine
5755 Stodder Hall
Orono, ME 04469-5755

Frequently Asked Questions

A list of common questions and their respective answers are provided to help clarify the process.

Clubs & Organizations FAQs

Sample Request for Funding Applications

Samples of clubs & organizations’ requests for funding are listed below for your use. These should be viewed as references only and should not be considered templates for success.

Sample Final Letter

By the end of the academic year, clubs and organizations recognized and funded by GSG are required to submit a formal report that provides an updated list of executive officers and their GSG representative, details how the funds were spent with original receipts, and includes an alcohol safety statement if applicable. An updated membership list may also be included. Filing the annual report by the end of the academic year is strongly recommended to ensure this step is not overlooked, and clubs and organizations remain eligible apply for GSG funding. An example of a final letter is provided as a guideline.

Example of Final Letter for Clubs & Organizations


Contact the GSG Grants Officer ( with any questions.

Last updated January 12, 2014