Clubs and Organizations

Clubs and Organizations

The deadline for grant applications for Spring 2016 and AY 2016-2017 Clubs/Organizations Grants is Friday, February 12th, at 4 PM EST.

For Spring 2016, clubs may apply for the following:

Spring 2016 funding ($300) – only apply for this if your club has not already received AY 2015-2016 funding.

Academic Year (2016-2017) – if your club has received funding in the past and is in good standing, you are eligible to apply for funding for the next academic year.

To apply for Spring 2016 or AY 2016-2017 Funding, click here.


If your club successfully received funding for the 2015-2016 academic year, there is no need to re-apply for Spring 2016 funding.  Clubs who have received previous funding are eligible to apply for 2016-2017 academic year funding.

Clubs and organizations are encouraged to apply for AY 2016-2017 funding this cycle as opposed to the fall cycle in order to accommodate the financial needs of clubs and organizations early in the fall semester. Also, clubs and organizations receiving funding are now required to have their own bank accounts into which they may deposit their GSG funding checks.

For the next cycle, if your club or organization did not receive AY funding, you may submit an application for the Spring 2016 or AY 2016-2017. Grants for the academic year, will be used to cover expenses in both the fall and spring semesters.

- Spring 2016 for a maximum of $300

- Academic Year (2016-2017) for a maximum of $600


Funding requests must clearly state how funds will be used to facilitate and encourage educational, professional, and research activities of graduate students. The name of the representative of your department is listed on our Representatives page. For specific instructions on preparing your grant, please review the following document: Clubs and Organizations Grant Application Instructions.


To submit a funding request, clubs and organizations must be recognized by GSG. If your club or organization would like to be recognized please complete, print and send an Application for Recognition no later than 4:00 pm, January 29th, 2016.

Send applications to:
GSG Grants Officer
University of Maine
5755 Stodder Hall
Orono, ME 04469-5755

Frequently Asked Questions

A list of common questions and their respective answers are provided to help clarify the process.

Clubs & Organizations FAQs

Sample Request for Funding Applications

Samples of clubs & organizations’ requests for funding are listed below for your use. These should be viewed as references only and should not be considered templates for success.

Sample Final Letter

By the end of the academic year, clubs and organizations recognized and funded by GSG are required to submit a formal report that provides an updated list of executive officers and their GSG representative, details how the funds were spent with original receipts, and includes an alcohol safety statement if applicable. An updated membership list may also be included. Filing the annual report by the end of the academic year is strongly recommended to ensure this step is not overlooked, and clubs and organizations remain eligible apply for GSG funding. An example of a final letter is provided as a guideline.

Example of Final Letter for Clubs & Organizations


Contact the GSG Grants Officer ( with any questions.

Last updated January 11, 2016.